Preparing for your agency’s ambulance inspection is a structured process, with comprehensive resources readily accessible on our website: www.emmco.org. Here’s a brief guide to navigating your inspection successfully:

1. Utilize Inspection Checklists

Inspection checklists are invaluable tools that detail the specific criteria we will be looking for at the inspection. Ensure your agency’s compliance by reviewing the relevant checklist, which can be found on our website. Please note that there is a separate checklist for every licensure level.

2. Verify Equipment and Supplies

Confirm that all equipment and supplies meet the minimum requirements. In addition to making sure that all the necessary equipment is present, it is also important to ensure that nothing is expired. Here is what you may find in this regard:

- some items may not have an expiration date
- the expiration date may be noted with an hourglass image before the date
- you may notice a manufacture date that is normally noted with a factory looking image items may have both a manufacture date and an expiration date

3. Ensure Documentation is Current

Maintain up-to-date records for personnel and the agency:

- Proof of vehicle inspections, insurance, and registrations
- A current roster of all members on the licensure application
- Provider certifications to include copies of current certification cards, driver’s license, most recent protocol update OR skills review documentation, EVOC/EVDT certificate, and any add-on skill certifications that have been approved by the agency medical director.
- A current medical director agreement
- Current policies that are listed on the Station Checklist
- A call log from the previous year
- A log of any missed calls since the last inspection
- Schedules for past two months, the current month and next month
- Documentation of any disciplinary issues with members
- Copies of QI/QA and Safety team minutes quarterly since the last inspection

4. Conduct a Pre-Inspection Review

Conduct an internal review using the checklists to identify and address potential deficiencies before the official inspection. This will allow you plenty of time to order/replace any supplies that may have expired or locate any documents that may be missing.

5. Engage with EMMCO West

When preparing for your inspection and a question or problem arises, please feel free to reach out to Trisha at EMMCO West. We are always here to help!

6. Stay Informed on Updates

Regularly consult EMMCO West’s website for updates to protocols, regulations, and equipment lists. Also, make sure to sign up for our Constant Contact notifications on the home page of our website.

By systematically following these steps, and leveraging the online resources available, your agency can approach the ambulance inspection process with confidence and ensure compliance with Pennsylvania’s EMS standards.